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Staying Safe during These Difficult Times of COVID-19

Howard Employee Services is OPEN and we are staying safe during these difficult times of COVID-19. While we are open and we are working full time to process your payrolls and tax returns, there have been some changes.

Staying Safe

In order to limit the exposure to the Covid-19 Virus, we are NOT doing any face to face appointments at this time. You are welcome to email or fax your information to us. You can also drop off your paperwork for your tax return and we will schedule a phone appointment with you.

We are taking safety precautions within our office as well, we disinfect our office daily, and we are practicing social distancing within our office during our daily work.

Here are some steps you can practice to help stop the spread of COVID-19 and also to help keep yourself and your family safe too:

  • Wash your hands with soap and water for at least 20 seconds, and often
  • If you aren’t able to wash your hands, use hand sanitizer with at least 60% alcohol content
  • Wear a face covering if you must go out
  • Only go out for necessities
  • Practice social distancing while out for essential trips, this means keeping at least 6 feet apart from others
  • Clean and disinfect highly touched surfaces daily, if not more than daily
  • Avoid touching your face, nose, eyes, and mouth
  • Cover your mouth with an elbow or tissue when you cough or sneeze
  • If you believe you are sick, stay home
  • If you believe you may have come into contact with someone who has COVID-19 call your doctor if you develop symptoms

There are some helpful links regarding COVID-19 below.

Please help us to all stay safe and healthy.

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U.S. Small Business Association COVID-19 Loan Information

COVID-19 Loan Information

COVID-19 Loan Information

The U.S. Small Business Association (SBA) has published new resources regarding its Economic Injury Disaster Loan Program and Guidance for Businesses and Employers in response to the COVID-19 virus outbreak. The SBA will work directly with state Governors to provide targeted, low-interest loans to small businesses and non-profits that have been severely impacted by the Coronavirus (COVID-19). The SBA’s Economic Injury Disaster Loan program provides small businesses with working capital loans of up to $2 million that can provide vital economic support to small businesses to help overcome the temporary loss of revenue they are experiencing.

The link below will take you to the SBA COVID-19 resource center for more information on COVID-19 Loan Information:

Small Business Guidance Loan Resources

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What’s New with the New W-4?

New W-4The IRS changed the W4 for 2020, the intent behind the changes were to make it simpler to fill it out. Here’s what you need to know about the new IRS W-4.

The Form W-4 is the Employee Withholdings Certificate. This is the form that employees fill out for employers to deduct income tax from their earnings. It has needed an overhaul for quite some time. According to the IRS, this new form is less complicated and only requires taxpayers to answer more straightforward questions.

There will no longer be deductions, or personal exemptions. Instead the new Form W-4 calculates withholdings by having you fill out your information such as your name, job information including multiple jobs and if your spouse works, dependents, and other adjustments, then it must be signed. Not everyone has to fill out every step, it varies by individual. To see what the new 2020 form W-4 looks like, click here.

Who has to fill out the new form?

If you’re already working you don’t need to fill out the new form for the new year. But if you’re newly employed, or have had a change in your lifestyle status, then you would need to fill one out. A change in lifestyle status could include a marriage, divorce, having a baby or adoption.

Be careful when filling it out, if you don’t have enough taxes withheld, you could end up owing the government money when you file your taxes. If you have too much withheld, think of it as an interest-free loan (and a smaller paycheck). The IRS is there to help you figure it all out. They have a tax withholding estimator which can walk you through it all. Just have all of your previous year’s information available so that it is as accurate as it can be.

If you’re having trouble keeping up with the tax laws, or just don’t have time for it anymore, contact Howard Employee Services. We are your trusted all-in-one employee & employer services provider.

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What Benefits Will a PEO Offer My Small Business?

Benefits Will a PEO Offer My Small BusinessThere are many benefits to having a PEO manage the day to day tasks for a small business. Many small businesses are owner operated, meaning the owner is on site, performing many of the tasks it takes to make the business run, so there isn’t much time left over to handle payroll and human resource functions. When you hire a PEO they take care of all of that, or only some portions of it you want. Let’s see what benefits a PEO will offer your small business.

Howard Employee Services offers:

  • Payroll Administration
  • Compliance
  • Risk Management
  • Workers Compensation
  • Employee Benefits
  • Employee Relations
  • Bookkeeping
  • Accounting
  • Tax Preparation
  • Tax Filing

Because we offer this all under one roof you no longer need to worry about paying your employees on time. We also make sure that taxes are being withheld accurately. We take care of making sure that sick, and vacation days are accounted for, for each and every employee. Outsourcing these functions are a key benefit to hiring a PEO.

Hiring a PEO takes away the hassle of having to worry about dealing with Workers Compensation claims. We handle it all for you. We identify and help to mitigate that risk before it happens. We can also handle the claims and aim for quicker resolution, with the main goal for these claims being to lessen the cost.

Employees care about benefits, often times more than their hourly wages. Many business owners don’t have the time to shop around to find the best benefits available. Having a Sarasota PEO company like Howard Employee Services to do this for you saves you both time and money, and gives you happy healthy employees.

At Howard Employee Services, our PEO services can provide you with the services you need saving you the time and expense of you doing it yourself. If you’re ready to learn how we can help you outsource your employee administration, contact us today!

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5 Signs Your Business Needs A PEO

PEOAs either a new business owner or a seasoned one, there can come a time when you realize your business needs a PEO. You started your business because you are passionate about what you do, and you want to spend time doing what you love. You don’t want to become bogged down with the paperwork of running the business. That is what PEO’s are for. Here are 5 signs your business needs a PEO.

You become surprised by incomplete employee paperwork

With a growing business, you’re hiring new employees, maybe even several at the same time. What happens if one or more doesn’t fill out the paperwork properly? That can cause big headaches down the line for both you and them.

An employee misses out on benefits enrollment

Yes, it is the responsibility of the employee to fill out their benefits package, but with the power of a PEO on your side, this is less likely to happen. And, if the employee is overwhelmed, or doesn’t understand their benefits, the PEO is there to help explain their options to them.

Holes in your paper trail

Any good business owner keeps great records. If record keeping isn’t your strong suit, you are in need of a PEO to keep things straight for you. The more your company grows, the more important this becomes.

Payroll is becoming too time consuming

There are so many aspects of payroll to consider, from taxes, to 401K deductions. How do you know they’re being reported accurately and on time?

Competing for top talent

To compete in today’s market for top talent, you need a competitive benefits package, guidance, recruitment, retirement package, training and much more.

A great PEO can give a small business the allure of a larger company. This can be a critical hiring point to potential employees. If you want to find out more about outsourcing your HR, and to find out what a PEO can do for your small business, contact Howard Employee Services today!

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Workplace Compliance

Workplace ComplianceDid you know that as an employer you’re supposed to make sure your employee fills out certain forms? One of those is a W-4. Part of being an employer is making sure your workplace is in compliance with the rules and regulations of the IRS.

IRS-Form W-4

The purpose of the W-4 is to withhold taxes from an employee’s paycheck each pay period. The amount withheld is determined by the number of withholdings the employee claims. This number takes into account the number of dependents they are supporting. The IRS also takes into account whether or not the employee is filing single or jointly as well as other supporting factors. Employers withhold taxes to help prevent employees from having a large tax bill come tax season.

Who Completes the W-4?

Employees must fill out the W-4 themselves, and employer cannot fill it out for them. If an employee needs assistance filling one out, an employer can direct the employee to the withholding calculator on the IRS’s website.

How often is a W-4 Submitted?

A W-4 is submitted each time an employee starts a new job, or when a financial situation has changed. Examples of a change in financial situation include a change in marital status, or a change in the number of dependent children. Updating a W-4 in these situations ensures that the proper amount of taxes is being withheld.

Employer Responsibility

As an employer, if an employee is having too many taxes withheld, you cannot reimburse the employee, but you can have them submit a new W-4 to have the proper amount withheld.

Locate the W-4

To download the most recent copy of the IRS Form W-4, find it here.

Howard Employee Services is a full service PEO, meaning we do this work for you. When you hire a new employee we will provide you with the necessary paperwork to be in workplace compliance with the IRS for your employees. We pass the paperwork to you; you pass it to your employee and send it back to us for filing! Let us do the work for you, contact us today to see how we can help!

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Payroll Processing and So Much More

When a new employee is hired, one of their most important concerns is that they will be paid correctly and on time, so that should be one of your most important goals as an employer. Howard Employee Services takes that worry out of your hands, as well as the other administrative tasks that that it takes to run a business. Our payroll processing team of experts are working for you to make sure that all of your employees are paid correctly, on time, each and every time.



We offer much more than just payroll processing.

  • We make payroll payments via check, direct deposit, or debit MasterCard’s
  • We keep track of vacation, holiday and sick pay
  • We manage payroll taxes and government reports
  • We process tax withholding in accordance with W4’s per both federal and state rules
  • We garnish wages for IRS levies and child support
  • We provide accurate calculations and tax treatments for the employees portion of insurance and health insurance

When it comes to taxes, we provide W2’s as well as annual printing, distribution and electronic submission to the government. We also offer tax filing and payment. We are here to do the work for you so you can do use the time to grow your business.

There are so many reasons to outsource your PEO, and payroll processing is just one. We also offer employee benefits, we can take care of your employee relations, and we even offer accounting. There’s nothing better than having both payroll and accounting in the same place, all your questions can be answered in house! We’re here to make sure you make the right decisions for your business. If you’re ready to start saving, and start spending more time on your business, give us a call at 941-922-0202 or fill out our form and let us get started today!

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What Is A PEO, Can it Help Your Small Business?

A PEO is a Professional Employer Organization. A PEO can help your small business by doing various functions such as payroll, benefits, employer related administrative functions such as 401k and health benefits. This allows the employer to focus more on the employee and the daily business needs. These are some of the things that a PEO can do for your small business.

What Is A PEO


PEO’s can offer better benefits packages when they pool together with their partnered employees, allowing better rates for dental, health and vision. They also allow you to offer your employees better life insurance options, flexible spending accounts, and 401k plans.




Keeping up with tax codes can be a full time job itself. When you hire a PEO, they do all the tax work for you! Not only that, but when tax season comes around they take care of that paperwork as well.

Workers Compensation

Would you know how to file a workers compensation claim? Or what to do if you had to file discrimination claim? When you have a PEO working for you, all of your employee’s concerns and injures are addressed timely and lawfully.

Recruitment and Hiring

PEO’s can even recruit new hires for your company. You can decide just how much of the responsibility you want them to take on. They can run the ad, they can run the interview, it’s all up to you.

PEO’s don’t take over the running of your business, that’s still up to you. They do take many of the responsibilities regarding the paperwork and filing of it. It is still up to the business owners to run the business and the day to day operations.

Hiring a PEO might be the best thing for your business, giving business owners more time to run their business. Now that you know more about them and what they do, if you think it’s for you, give Howard Employee Services a call at 941-922-0202


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Deciding on the Right PEO Company for Your Business

the Right PEO Company

When you’ve decided you need to choose a PEO for your small business, you need to know you can depend on them for your payroll and compliance needs. As well as other issues that may come up that are unpredictable. Knowing that you have these experts in your corner can be the deciding factor when it comes to deciding on the right PEO Company for your small business.


Here are some of the factors you should consider when determining who to partner with


Check out their online presence. Are they a reputable company? Their online reviews could actually be a big determining factor in your decision.


Most likely if you’re trying to decide on doing this, you’re doing it because you’re spending too many nights and weekends doing this yourself, so cost is a big factor. But cheaper doesn’t always mean better, so do your homework and compare prices.


Do they have the support you’re looking for? Will they be there 24/7? How can you reach them? Are they available by telephone, email, chat? Look for a company who communicates in a way that’s compatible with how you typically communicate.


Not every business is the same. Maybe you need something that another small company doesn’t need. That’s when you need to narrow the field. Find a company who has services that can be tailored specifically to suit your specific needs. Business needs can vary, so services should too.

Finding the right PEO for your business is a decision that involves many different factors. Howard Employee Services is an industry-leading PEO offering anything and everything concerning employee payroll administration, as well as human resources and employee relations services. Howard Employee Services offers a number of options for that will fit in your budget.  Let us manage your business giving you the time to grow your business. Call today at 941-922-0202, sign up and Save!!

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4 Reasons to Outsource Your Human Resources

Outsource Human ResourcesYour employees are your most valuable asset, so managing them and keeping them happy, especially in today’s society should be a top priority. Deciding to outsource human resources is a great decision for many businesses, especially smaller ones. When you have more time to spend on your employees, and someone else to take care of your business needs, you have time to keep your employees happy, and grow your business while saving money!

Some benefits to outsource human resources include:

Saving Money

Maintaining a fully functioning HR department in house is very expensive. Especially if your business is small. When HR is outsourced, costs are reduced, and HR functions can fluctuate easier with the needs of the business.


Employment laws are changing constantly. When HR is outsourced, that is one less thing that a business owner has to worry about. The HR Company will keep you in compliance which can help to avoid costly lawsuits.

Employee Benefits

As the job force gets more competitive, employers are looking for better ways to entice more qualified employees. An all in one employer service provider can offer access to a comprehensive employee benefits package, which allows you to be more competitive in the labor market.


Outsourcing HR functions help to create greater efficiency within your business. Managers and employers have more time with employees, and the regular day to day operations, rather than spending much of their day doing paperwork, thus improving overall workplace effectiveness.

Why do it yourself when you can have a team of professionals standing behind you to assist you with all of your business needs? Let Howard Employee Services provide you with the relief from the burden of business administration with a wide range of employee service solutions. Give us a call at 941-922-0202, sign up today and start saving!


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