Did you know that as an employer you’re supposed to make sure your employee fills out certain forms? One of those is a W-4. Part of being an employer is making sure your workplace is in compliance with the rules and regulations of the IRS.
The purpose of the W-4 is to withhold taxes from an employee’s paycheck each pay period. The amount withheld is determined by the number of withholdings the employee claims. This number takes into account the number of dependents they are supporting. The IRS also takes into account whether or not the employee is filing single or jointly as well as other supporting factors. Employers withhold taxes to help prevent employees from having a large tax bill come tax season.
Who Completes the W-4?
Employees must fill out the W-4 themselves, and employer cannot fill it out for them. If an employee needs assistance filling one out, an employer can direct the employee to the withholding calculator on the IRS’s website.
How often is a W-4 Submitted?
A W-4 is submitted each time an employee starts a new job, or when a financial situation has changed. Examples of a change in financial situation include a change in marital status, or a change in the number of dependent children. Updating a W-4 in these situations ensures that the proper amount of taxes is being withheld.
As an employer, if an employee is having too many taxes withheld, you cannot reimburse the employee, but you can have them submit a new W-4 to have the proper amount withheld.
Locate the W-4
To download the most recent copy of the IRS Form W-4, find it here.
Howard Employee Services is a full service PEO, meaning we do this work for you. When you hire a new employee we will provide you with the necessary paperwork to be in workplace compliance with the IRS for your employees. We pass the paperwork to you; you pass it to your employee and send it back to us for filing! Let us do the work for you, contact us today to see how we can help!
Payroll Processing and So Much More
When a new employee is hired, one of their most important concerns is that they will be paid correctly and on time, so that should be one of your most important goals as an employer. Howard Employee Services takes that worry out of your hands, as well as the other administrative tasks that that it takes to run a business. Our payroll processing team of experts are working for you to make sure that all of your employees are paid correctly, on time, each and every time.
We offer much more than just payroll processing.
- We make payroll payments via check, direct deposit, or debit MasterCard’s
- We keep track of vacation, holiday and sick pay
- We manage payroll taxes and government reports
- We process tax withholding in accordance with W4’s per both federal and state rules
- We garnish wages for IRS levies and child support
- We provide accurate calculations and tax treatments for the employees portion of insurance and health insurance
When it comes to taxes, we provide W2’s as well as annual printing, distribution and electronic submission to the government. We also offer tax filing and payment. We are here to do the work for you so you can do use the time to grow your business.
There are so many reasons to outsource your PEO, and payroll processing is just one. We also offer employee benefits, we can take care of your employee relations, and we even offer accounting. There’s nothing better than having both payroll and accounting in the same place, all your questions can be answered in house! We’re here to make sure you make the right decisions for your business. If you’re ready to start saving, and start spending more time on your business, give us a call at 941-922-0202 or fill out our form and let us get started today!
What Is A PEO, Can it Help Your Small Business?
A PEO is a Professional Employer Organization. A PEO can help your small business by doing various functions such as payroll, benefits, employer related administrative functions such as 401k and health benefits. This allows the employer to focus more on the employee and the daily business needs. These are some of the things that a PEO can do for your small business.
PEO’s can offer better benefits packages when they pool together with their partnered employees, allowing better rates for dental, health and vision. They also allow you to offer your employees better life insurance options, flexible spending accounts, and 401k plans.
Keeping up with tax codes can be a full time job itself. When you hire a PEO, they do all the tax work for you! Not only that, but when tax season comes around they take care of that paperwork as well.
Would you know how to file a workers compensation claim? Or what to do if you had to file discrimination claim? When you have a PEO working for you, all of your employee’s concerns and injures are addressed timely and lawfully.
Recruitment and Hiring
PEO’s can even recruit new hires for your company. You can decide just how much of the responsibility you want them to take on. They can run the ad, they can run the interview, it’s all up to you.
PEO’s don’t take over the running of your business, that’s still up to you. They do take many of the responsibilities regarding the paperwork and filing of it. It is still up to the business owners to run the business and the day to day operations.
Hiring a PEO might be the best thing for your business, giving business owners more time to run their business. Now that you know more about them and what they do, if you think it’s for you, give Howard Employee Services a call at 941-922-0202
Deciding on the Right PEO Company for Your Business
When you’ve decided you need to choose a PEO for your small business, you need to know you can depend on them for your payroll and compliance needs. As well as other issues that may come up that are unpredictable. Knowing that you have these experts in your corner can be the deciding factor when it comes to deciding on the right PEO Company for your small business.
Here are some of the factors you should consider when determining who to partner with
Check out their online presence. Are they a reputable company? Their online reviews could actually be a big determining factor in your decision.
Most likely if you’re trying to decide on doing this, you’re doing it because you’re spending too many nights and weekends doing this yourself, so cost is a big factor. But cheaper doesn’t always mean better, so do your homework and compare prices.
Do they have the support you’re looking for? Will they be there 24/7? How can you reach them? Are they available by telephone, email, chat? Look for a company who communicates in a way that’s compatible with how you typically communicate.
Not every business is the same. Maybe you need something that another small company doesn’t need. That’s when you need to narrow the field. Find a company who has services that can be tailored specifically to suit your specific needs. Business needs can vary, so services should too.
Finding the right PEO for your business is a decision that involves many different factors. Howard Employee Services is an industry-leading PEO offering anything and everything concerning employee payroll administration, as well as human resources and employee relations services. Howard Employee Services offers a number of options for that will fit in your budget. Let us manage your business giving you the time to grow your business. Call today at 941-922-0202, sign up and Save!!
4 Reasons to Outsource Your Human Resources
Your employees are your most valuable asset, so managing them and keeping them happy, especially in today’s society should be a top priority. This makes outsourcing various human resource functions a great decision for many businesses, especially smaller ones. When you have more time to spend on your employees, and someone else to take care of your business needs, you have time to keep your employees happy, and grow your business while saving money!
Some benefits of outsourcing include:
Maintaining a fully functioning HR department in house is very expensive. Especially if your business is small. When HR is outsourced, costs are reduced, and HR functions can fluctuate easier with the needs of the business.
Employment laws are changing constantly. When HR is outsourced, that is one less thing that a business owner has to worry about. The HR Company will keep you in compliance which can help to avoid costly lawsuits.
As the job force gets more competitive, employers are looking for better ways to entice more qualified employees. An all in one employer service provider can offer access to a comprehensive employee benefits package, which allows you to be more competitive in the labor market.
Outsourcing HR functions help to create greater efficiency within your business. Managers and employers have more time with employees, and the regular day to day operations, rather than spending much of their day doing paperwork, thus improving overall workplace effectiveness.
Why do it yourself when you can have a team of professionals standing behind you to assist you with all of your business needs? Let Howard Employee Services provide you with the relief from the burden of business administration with a wide range of employee service solutions. Give us a call at 941-922-0202, sign up today and start saving!
Workers’ Compensation Rates in Florida, What You Need To Know
Back in December 2017, the Federal Tax Cuts and Jobs Act became law, and as a result this affected workmen’s compensation insurance and decreased the corporate tax rate. The Florida Office of Insurance Regulation has approved a decrease of -1.8% in the rates Florida businesses pay for workers’ compensation insurance. This is the second decrease in just six months. This decrease applies to both new and renewal workers’ compensation insurance policies effective in Florida as of June 1, 2018.
See these facts regarding how the changes will take place:
- Your company’s premium is determined by multiplying your total payroll by the rate for class codes assigned to your business based on the work you do.
- Beginning June 1st 2018, the new -1.8 rate decrease will apply to new workers’ compensation policies
- Current workers’ compensation policy holders well keep their current rate until their policy renews on or after June 1st.
If you have any questions about these rate decreases, or how it will affect your worker’s compensation policy, please contact your local insurance agent or your workers’ compensation insurance company. For a complete statement from the OIR (Florida Office of Insurance Regulation) click here.
Give Howard Employee Services a call today at 941-922-0202 or send us an email for more information on how we can help provide your company with payroll services today!
The Benefits of Outsourcing Employee Benefits
The increasing complexity of managing employee benefits efficiently and in a cost effective manner has led today’s smart small business owner to consider outsourcing employee benefits. This is not a decision that should be made without knowing all the advantages and disadvantages that come with either managing benefits internally versus externally. Today we are going to explore the various benefits a business owner can expect from outsourcing employee benefits.
Outsourcing Employee Benefits Saves Time
Internal HR departments may be highly specialized on employee relationship management but when it comes to managing various external companies that come with benefits management they may be a little out of their leagues. This is a hundred times truer if the current benefits manager is not a dedicated person and more of an employee who wears many hats. Small businesses are especially vulnerable to creeping time costs as external companies change their prices, policies, and various segments that go with their employee benefits offering. Between medical benefits, disability, insurance, and payroll changes it is easy for a human resources department to quickly find itself threading waters to keep up with increasing demands.
Keeping up with Government Regulations
There are various governmental agencies, departments and even regulatory boards that deal with employee benefits management. Between the American with Disabilities Act directives, the Affordable Care Act regulatory requirements, and the Family Medical Leave Act mandates there are an increasing amount of regulations to stay current with when it comes to managing employee needs. Outsourcing employee benefits has the added benefit of having a dedicated team of experts whose sole job is to make sure you are in compliance with the various regulatory bodies of the government. State and federal instruments both have different requirements when it comes to employee benefits.
Reduce Financial Liabilities
Benefits administrative dedicated companies have the added advantages of dealing with benefit providers, such as various insurance companies, on a higher financial level. This leads to various discounts based on the volume and business relationship with different benefit providers. These discounts are in turn passed unto to you in the form of multiple administrative companies vying for your business. The cost savings add up with the time savings from your HR department having to handle the various segments of benefits administration.
Give Howard Employee Services a call today at 941-922-0202 or send us a quick message for more information on how we can help your company in outsourcing employee benefits!
3 Reasons to Hire Small Business Tax Services
It’s tax season. The year is just kicking into gear and already you have to get your small business’ financials in order. Unfortunately not all small business tax services are built the same. When you own your own business there is a tendency to reduce cash outflows as much as possible to turn a profit. This inclination has landed more than one small business owner in court in front of our friends in the IRS. Mistakes made by filing your own business taxes range from being ignorant of changing tax law to purposefully skirting the law.
Business tax services are not just limited to filling taxes. They can assist you with financial planning decisions. When business owners are busy managing day to day business operations they often let high level business decisions fall by the wayside. As a consequence they may end the year with less profit even though business income may have increased in a certain financial period. A Certified Public Account at your local business tax service can help you better plan and manage your cash-flow to ensure your business achieves its maximum business earning potential.
Reduce Legal Liability with Small Business Tax Services
The US government understands the struggle that comes with running a small business. They endeavor year after year to either reduce your tax liability or simplify your filling process. They understand that small businesses are the backbone of not only the US economy but the labor market as well. This can get tricky when one is a layman in these important financial matters however, as it is often a time consuming process to keep up with the changing tax code. This is where small business tax services shine as it is their specialty to prepare these fillings, they have a responsibility to keep up with the current local and national tax code.
Business Tax Services Help with Audits
Besides business tax services you can use a regular accountant to do your taxes and save a few bucks on preparation. The issue with this approach is that most individual accountants are more often than not, not certified or CPAs. This could represent an issue if your business is ever faced with an IRS audit. This is a common occurrence, especially for businesses, as their tax fillings are usually highly customized and full of special considerations unlike the majority of personal tax fillings.
Give Howard & Co. business tax services a call today at 941-922-0202 or send us an email for more information on how we can help your company navigate this tax season!
New Research Shows Happy Workers are Productive Workers
A new study from the Social Market Foundation says it has proof that happy workers are indeed productive workers! For the longest time corporate culture mostly prioritized a high-pressure, take-no-prisoners culture to maximize financial success. This approach appeared to produce the best results as direct correlation between effort and results could be more easily measured.
New research by the Social Market Foundation and the University of Warwick’s Centre for Competitive Advantage in the Global Economy that included over 700 workers appears to disprove these old misconceptions about worker productivity. The old adage of push them harder, for more results simply yields marginal results when it comes to overall worker productivity. It is the go-to method because it is often times a lot easier to track and show results based on effort.
On average the old motivational workplace methods proved to show a 3% increase in employee productivity. The experiment consisted of showing a 10-minute comedy clip or providing snacks and drinks to random employees. This latter method showed a 12% minimum and up to 20% maximum increase in productivity following the above motivational methods!
This holiday season employers consider what kind of bonus or holiday snacks to bring into the office. How much of the budget should be spent on non-work related activities to increase worker happiness. This study may provide proof that this method of employee appreciation indeed leads to measurable productive results.
One needs to consider a mix of both short-term and long-term incentives to keep current and future employees stimulated to perform their best. Long term incentives include benefits such as medical and dental coverage, life insurance and others.
Howard Employee Services provides employee benefits in the Sarasota area as part of its employee services to companies that may not otherwise have access to such benefits for their employees.
Give Howard Employee Services a call today at 941-922-0202 or send us an email for more information on how we can help your company properly incentivize its employees too!
Why You Too Should Outsource Payroll
Small to medium sized business owners are all too familiar with the headaches associated with payroll management. In fact, one of the first things business consultants always recommend is to outsource payroll and other non-core functions. A non-core function is anything you can’t charge clients for or use to differentiate yourself from your competitors.
Let’s explore the outsourcing payroll a bit more with a focus on the advantages as well as disadvantages that may be associated with this decision. In a closed perfect business environment outsourcing should have three main benefits:
Frees up Time and Resources
Payroll is a critical function of business operations. However it does not directly contribute to increased sales. Instead it represents a risk as it may increase costs if done incorrectly. This makes payroll an area with a huge con vs. pro margin when it comes to profit margins.
Besides costs payroll represents a huge risk when it comes to legal requirements. Businesses have to conform to various laws from federal to state and local tax laws. These ordinances are forever changing representing a huge amount of time investment to stay in compliance for a business owner.
Historical Data Analysis
Employee salary is often times the biggest expense small to medium business enterprises have to deal with on a yearly basis. One of the ways to mitigate the negative effects of reoccurring costs is to track its historical costs in order to make better financial decisions based on past decisions.
For example, if a certain position has proved to be an issue cost vs. benefit wise you can more accurately catch this with a managed payroll system that provides with graphical data as well as personnel assistance. Without this assistance businesses often risk falling into the trap of repeated mistakes leading to eventual financial ruin.
Payroll management services have built in risk management features that a business may not be able to afford on its own. This includes services such as helping a business owner navigate legal issues, requirements, and even guidance when it comes to sensitive employee relation issues. A good payroll service will have an employee relations management department to ensure smooth communication between employer and employee.
Give Howard Employee Services a call today at 941-922-0202 or send us an email for more information on how we can you payroll services to your company too!